It is crucial to take with you all the requisite documentation for transporting the vehicle in order to avoid complications and facilitate transport. Each form, from the bill of lading to insurance documents and vehicle ownership, works to protect everyone concerned legally while also protecting the vehicle against unfortunate delays.
Here is a list of several car transport documents you might need.
Auto Transport Document List
Prepare all required shipping documents related to your vehicle like Bill of Lading, insurance, registration, and any necessary authorizations before transport, which will secure smooth and safe movement.
Bill of Lading
Any shipping documents lost along the way would have dire consequence. Hence, the Bill of Lading (BOL) is the one document you cannot spare. This binding agreement between you and the transport company includes pickup and delivery points, vehicle condition, cost, and relevant contact information from the shipper and driver. Pay attention to every detail.
An inspection takes place at pick-up and delivery, after both you and the driver sign the BOL. At that stage, the driver’s check will be performed, noting any irregularities such as dents, scratches, and wear on the bill of lading. Any new impairment can be used to strengthen your claim. Take clear photos at both ends to document the condition and help with insurance claims.
Shipping Agreement
Once the arrangement is made for car transport, the auto transport company will furnish a contract indicating the payment terms, pickup, and delivery times as well as their cancellation policy. It is key to go through this contract very carefully to avoid unforeseen fees.
Some companies may charge additional fees if your car is heavier than their specified weights, which you can estimate by calculating the quote.
Another factor that influences pricing is seasonal demand. Sometimes rates in summer increase by 10-15%. To avoid last-minute surprises, always ask for a detailed explanation of every possible fee and clarify anything you don’t understand with the company before confirming your shipment.
Insurance Information
Check thoroughly the insurance conditions of a car transporter before hiring the service. The policy should expressly state what is covered, what is not covered, and what the process for filing claims looks like, so that you are protected in any eventuality and the company appears more credible.
Do ask the transport company to provide proof of insurance before providing any quotes, and check the carrier’s coverage in the FMCSA’s Safety and Fitness Electronic Records (SAFER) system.
For other high-value vehicles, like classic or exotic cars, ensure that the policy covers sufficient liability protection. Usually, cargo valued at $100,000 or more needs additional coverage for full protection. Opting for the right auto shipping insurance gives you peace of mind as your vehicle will remain safe during transport.
Vehicle Title and Registration
Titles might not always be necessary for carriers, but terminal-to-terminal or cross-border shipping may require one to have it. For most moves within the U.S., it is optional, but a good idea to have it. Always take a copy of your registration with your name and VIN. If your car is leased, let the shipping company know in advance.
Other Useful Documents You Might Need
Only the standard documents are required by most companies, while additional documents are required for third party pickups or financed vehicles to prevent delays.
Proof of Identity (Driver’s License)
Confirming your identity with a state-issued driver’s license may become a significant facilitating factor for shipping arrangements, provided that someone else is doing the pick-up or delivery. The license authenticates the person giving authority for the transport of the goods. Therefore, one should ensure the license name corresponds to the shipping contract.
In some cases, carriers might ask for personal photo identification.
Lienholder Authorization
Suppose your vehicle is under loan, in that case, your lienholder may need to provide consent for the delivery, specifically when the sea transport is involved. The state of Hawaii, for example, usually requests this authorization. Therefore, contact your bank or financial institution to determine if this is needed for your particular shipment.
Power of Attorney
In case you are unable to be there for the pickup or delivery, a Power of Attorney (POA) can allow someone to act in your stead – signing documents and receiving the vehicle. A notarized POA is normally required for international shipments. Make sure it is specific to your transport and that it was executed in accordance with the law.
Vehicle Inspection Report (Third-Party)
Considering a third-party vehicle inspection definitely comes before shipping. It documents your vehicle’s condition to use as proof in case of damage. Take good photos and have detailed notes for supporting any future claims.
Frequently Asked Questions
Do You Need Insurance to Ship a Car?
Since carriers insure cargo against damage in transit, you really don’t need to have your own insurance to ship a car. Still, most companies will usually ask for proof of insurance, especially if the car is worth a lot. A policy on your own car does give you extra protection and can greatly help if the damages become complicated.
What Documents Do I Need to Ship a Car Overseas?
Exporting a car out of the country requires ample preparation. Gather all necessary documentation, including your car title, passport, notarized bill of sale, customs forms, export documents, and tax documents, as deadlines are important. Documentation should be precise and thorough, as small mistakes could cause delays in shipments or incur extra charges.
How Much Does It Cost to Get a Car Shipped to Another State?
Shipping a car between states typically costs $500–$2,500, depending on distance, type of vehicle, shipping method, and season. Short trips of under 500 miles average $630 using open shipping, and cross-country shipments can be as high as $1,360. Enclosed shipping adds 30–50% for added protection.
