The documents needed for shipping a car

The documents needed for shipping a car
Published on May 27, 2020

Shipping a car involves two entities: the shipper who owns or possesses the vehicle and the company that takes on the shipping. On both ends, the process requires or prefers some paperwork to get the moving done. We are listing all the documents associated with interstate auto transportation and its corresponding explanations.

Dock Receipt: Tempus Logix provides this document to recognize that the freight is under our responsibility, and the customer allows us to transport it.  This document sets up the starting point for drafting the bill of lading for the cargo.

Bill of Lading (BOL):  It is an indispensable piece of paper because it serves as a contract between our customers and carriers. With its carriers, Tempus Logix generates this form of paperwork. The first purpose for the Bill of Lading, which means a bill of loading, is to record the cargo, its destination, delivery time, and the name(s) of the shipper(s) and carrier(s). The second purpose is for noting the condition of the car for reference, just in case something happens during the transit, so the carrier can reimburse our client. It serves as proof of damages. Without it, it would be hard to know if anything happened to the car.

Insurance: The client can have the car insured or not insured, but for the carrier, it is mandatory. The customer can ask about carriers’ insurance for transporting his or her cargo. Tempus Logix only works with insured transporters, and we make sure of that at all times.

Original Title and Registration: This collocation is two separate documents.  The title (aka pink slip) shows a vehicle’s ownership; the registration, obtained at one’s state DMV, identifies vehicles as roadworthy and allows them to have license plates. A customer may or may not provide these documents, depending on to what state the transit takes place.

Authorization from a lienholder: If a vehicle has a lien on it, then a customer needs to provide a notarized letter from the lienholder, permitting the car shipping. This document is mandatory for ports.

Gate Pass: A carrier needs authorization for the pickup or release of the car from/to ports or auto auctions before arriving there. We generate the gate pass along with the dock receipt, BOL, and Delivery Order (a document that allows the carrier to move the cargo). 

Photo identification: a customer provides any valid document identifying the shipper and the receiver of the car.

Our experts at Tempus Logix are always ready to answer any question about the paperwork needed to transport your car. Please feel free to make a call and we will be more than happy to assist you.

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